Meeting Minutes
August 13, 2024
Events Committee 8/13/2024 Meeting Minutes
In attendance: Sharon, Mechelle, Candice, Jenny, Rachel, Robin, Meag, Ky, Yola, Carrie, Austin (via teams), Savita (via teams), Pam (via teams)
Restaurant Spirit Nights/Fundraisers (Carrie)
- Red Robin – 8/22 all day at Orchard location. 20% back to the school. Carrie to pick up promotional materials
- Qdoba – 9/18 at 120th and Huron location. 25% back, must make minimum of $150 in sales.
- Texas Roadhouse – 10/29 at 104th and Grant location. 10% back.
- Panda Express – 11/14 at 901 E 120th, Thornton. 20% back, $100 minimum in sales
- December – Panera
- Other options discussed include Baba Joon’s, Cava, Mod Market, Mad Greens.
Trying to find options to support local restaurants and many dietary needs.
Westgate Night at the Rockies (Rachel)
- Signups are low – Mechelle to promote via app blasts, email, and Edlio.
- Signups due by 8/19
Original Works (Jenny and Candice) -
Will be working with Ms H, who will be doing a project with each pod, deadline to submit artwork is 9/30. Families will receive orders in early December.
Spirit Week – 8/26-8/30
Mechelle will get the flyer to Edlio, social media.
- Monday: Team Day
- Tuesday: Class Color Day
- Wednesday: Wacky Wednesday
- Thursday: Crazy Hat/Hair Day
- Friday: Pajama Day
Skate City –
9/10 from 5-7pm. More details to come. WG gets $ back based on number of skaters. $3/skater for 50-124 skaters, $3.50/skater for 125-199 skaters, and $4 for 200+
All School Scholastic Book Fair – 9/23-27
- Candice to do Signup Genius for volunteers
- Will be open:
- Monday (9-11am and 1-3pm for Teacher/Student Preview – NO SALES) and 3:30-5pm
- Tuesday 11am-1pm and 3:30-5pm
- Wednesday 11am-1pm and 3:30-5:30pm
- Thursday (half day of school) 11am-12:30pm
- Friday (no school – in person conferences) 8am-12pm and 1pm-4pm
Will also need volunteers for setup (TBD) and cleanup (4-6pm on Friday)
We will also have a middle school/high school book fair later in the school year.
We will also have a middle school/high school book fair later in the school year.
Other Upcoming Events
Kids Night Out – 10/18 – 7-10:30pm - Paul Derda Rec Center – Ages 7-12. Theme is Secret Agent. We will have a promo code to use to register kids for free.
Parents Night Out – 10/18 – time TBD. Carrie is going to look into Frolic/Wonderland/Satire Brewing to see if we can get an area dedicated to Westgate families for a few hours, potentially with a kickback to the school. Kid-friendly, community-building event.
Trunk or Treat – 10/25 – 5-7pm. Free community event, Signup Genius for trunks and candy donations, collecting candy donations in carline. Could look into Oriental Trading for non-candy items. App blasts/outside signs for reminders to bring candy. Jenny to get food trucks coordinated. Organize/assign spots for trunks – High School will be doing 1 trunk/grade.
Fall Bazaar – 11/16 at Peak Martial Arts. Need to get food trucks. Vendors will be excited that it’s indoors, room for about 30 vendors. Kitchenette available, $50 vendor fee (direct donation to WG) and rentable tables/chairs. Jenny to start getting vendors signed up.
Parents Night Out – 10/18 – time TBD. Carrie is going to look into Frolic/Wonderland/Satire Brewing to see if we can get an area dedicated to Westgate families for a few hours, potentially with a kickback to the school. Kid-friendly, community-building event.
Trunk or Treat – 10/25 – 5-7pm. Free community event, Signup Genius for trunks and candy donations, collecting candy donations in carline. Could look into Oriental Trading for non-candy items. App blasts/outside signs for reminders to bring candy. Jenny to get food trucks coordinated. Organize/assign spots for trunks – High School will be doing 1 trunk/grade.
Fall Bazaar – 11/16 at Peak Martial Arts. Need to get food trucks. Vendors will be excited that it’s indoors, room for about 30 vendors. Kitchenette available, $50 vendor fee (direct donation to WG) and rentable tables/chairs. Jenny to start getting vendors signed up.
Future Event Committee Meetings
We are going to move most meetings to Monday afternoons, in hopes that more people will be able to attend. Some month’s meetings will be on alternate days due to school calendar, upcoming events, etc.
• 9/16 @ 2pm
• 10/21 @ 2pm
• 11/8 @ 8am
• 12/2 @ 2pm
• 1/14 @ 8am
• 2/3 @ 2pm
• 2/24 @ 2pm
• 4/14 @ 2pm
• 5/5 @ 2pm
• 5/19 @ 2pm
• 9/16 @ 2pm
• 10/21 @ 2pm
• 11/8 @ 8am
• 12/2 @ 2pm
• 1/14 @ 8am
• 2/3 @ 2pm
• 2/24 @ 2pm
• 4/14 @ 2pm
• 5/5 @ 2pm
• 5/19 @ 2pm
Discussions
Background checks – Volunteers MUST have a completed background check to volunteer in the building. (Book Fair, Holiday Fair, etc.)Ms Dewar is gathering the volunteer info for people who signed up via the volunteer form. Events did a separate signup and has created an email group from that.
Mechelle and Carrie are going to clean up the website and sharpen that up, including ongoing fundraiser section.
Carrie to look into the Lazy Dog/In N Out/Krispy Kreme student recognition programs for potential options for RISE recognition.
Coffee and donut fundraiser in carline discussed – would need to be in East parking area.
Carrie to look into Great Harvest Fundraiser. WG did it previously – would be done/delivered before Thanksgiving.
Ky asked about long term fundraising, such as a partnership with a bakery. Families could mention WG when ordering, kickback to WG. A Cake Occasion was offered as a good potential.
Rachel working on Sky Zone spirit night – Dec 5th.
Staff Gratitude Lists are nearly complete. Waiting on a few more responses. It will be posted on the website and mentioned in the September Events Schoolwide email.
Next Meeting: September 16th @2pm in Westgate Teacher’s Lounge.